A Summary of the Case Study
PEAB, a prominent Swedish construction company, successfully migrated its treasury management system, Coupa Treasury, from an on-premises solution to a cloud-based environment in late 2024. This transition was accompanied by a significant technical overhaul, including the enhancement of an API solution tailored to handle the company’s complex insurance and bank guarantee management.
‘’The APIs within Coupa Treasury are in themselves a big technical leap and future-proof. We won’t have to spend any time ourselves maintaining and updating the solution in the future. That’s the advantage of moving the system to the cloud,” said Emma Olsson, system administrator at PEAB, highlighting the long-term benefits of the cloud-based solution.
Key Challenges and Solutions
The primary challenge was integrating the guarantees module of Coupa Treasury with PEAB’s internal enterprise system. To overcome this, PEAB partnered with Core Process and Coupa to enhance the standard API solutions. The APIs enabled seamless communication between the cloud-based Coupa treasury system and the company’s on-premise systems, allowing for real-time data exchange and improved efficiency.
‘’One of the reasons we chose Coupa Treasury was its specific module for handling guarantees,’’ explained Björn Petersson, Group Treasurer at PEAB. ‘’The guarantees must be reflected to project managers and others in the operational business via our enterprise resource planning system. Hundreds of people need access to information about the guarantees, so it was important that it worked also with the cloud solution.’’
Role of Core Process and Coupa
Core Process played a pivotal role in the migration project, acting as a bridge between PEAB and Coupa. They provided technical expertise, project management, and ensured that the API solution met PEAB’s specific requirements. Coupa, as the provider of the treasury management system, offered technical support and resources throughout the project.
“We had not been able to accomplish this project without Core Process. Their insights into Coupa were invaluable,” said Petersson emphasized the critical role of Core Process in ensuring a successful migration.
Summary of key project takeaways by the PEAB team
PEAB’s treasury and IT teams highlighted several key benefits of the migration:
- Improved efficiency: The cloud-based solution and API integration streamlined processes and reduced manual data entry.
- Enhanced security: Coupa’s AWS-based cloud solution met PEAB’s stringent security requirements.
- Scalability: The cloud-based infrastructure provides the flexibility to accommodate future growth and changing business needs.
- Reduced maintenance: By offloading the infrastructure management to Coupa, PEAB can focus on its core business.
- Successful collaboration: The partnership with Core Process was instrumental in ensuring a smooth migration and successful project outcome.
Lessons Learned by the Project
- Shared project leadership: Dividing project leadership between PEAB and Core Process ensured both internal and external perspectives were incorporated, leading to a more balanced approach.
- Thorough testing: Extensive testing, particularly of the guarantee module, identified and resolved potential issues before the go-live date.
- Cross-functional collaboration: Involving a diverse team from across the organization fostered a sense of ownership and ensured a successful outcome.
- Importance of a reliable partner: Core Process’s expertise and experience in Coupa implementations were invaluable in overcoming challenges and delivering a successful project.
Overall, PEAB’s migration to Coupa Treasury in the cloud represents a significant technological advancement for the company. By leveraging the expertise of Core Process and Coupa, PEAB was able to successfully address the complexities of integrating its treasury management system with its existing IT infrastructure.